Administrative Assistant - Construction

Pyramid ETC Companies • Ramsey, NJ

1d • Onsite

About The Position

General Contractor has an immediate opening for a Full-Time, In-Office Administrator to join the Compliance Team in its Ramsey, NJ office.

Requirements

• 1-3 years experience working in a construction company
• Excellent verbal and written communication skills
• Computer proficiency
• Highly organized with strict attention to detail
• Good judgement with the ability to make timely and sound decisions
• Ability to work independently and as a member of various teams and committees
• Ability to process requests quickly and efficiently
• Ability to provide excellent customer service
• Ability to work efficiently and accurately in a fast-paced environment
• Strong work ethic, self-motivated and self-starter
• Deadline-driven

Nice To Haves

• Experience with certified payroll and/or insurance policy review
• experience with Timberline & Elation a plus

Responsibilities

• Data verification on certified payroll reports submitted by subcontractors
• Maintaining subcontractor contact database
• Maintaining subcontractor certifications
• Maintaining department calendar of regulatory submissions
• Data entry, filing, printing and copying, as needed
• Monitoring company and subcontractor compliance with Davis-Bacon prevailing wage requirements
• Entry of subcontractor Certificates of Insurance into company’s Accounting System
• Continuous follow up with subcontractors to ensure COIs are received prior to the start of work
• Assisting with renewing and maintaining all business licenses and required registrations
• Communicating with subcontractors, architects, owners, local building departments, site superintendents and others, as required

Benefits

• Equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed