Administrative Assistant-Construction

Group PMX•New York, NY

2d•$70,000 - $80,000•Onsite

About The Position

We are seeking a highly organized Administrative Assistant to provide onsite support to a project team in Wilmington, DE. This role will serve as the primary administrative resource for the project, supporting daily operations, coordinating meetings, managing documentation, and ensuring efficient communication among team members and consultants. Construction administration experience is preferred but not required.

Requirements

2+ years of administrative support experience, preferably within construction, engineering, or a project-based environment
Strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Excellent verbal and written communication skills
Ability to manage multiple priorities in a fast-paced environment
Professional demeanor and strong interpersonal skills

Nice To Haves

Construction administration experience is preferred but not required
Experience with PM Web or other project management/document management systems preferred

Responsibilities

Provide administrative support to the project team and leadership
Coordinate and schedule meetings, prepare agendas, and capture meeting minutes
Manage project documentation and maintain organized filing systems
Support PM Web and other project management platforms, including document tracking and updates
Coordinate with consultants, vendors, and project stakeholders
Prepare presentations, reports, and other project-related materials
Track action items and assist with follow-up activities
Manage calendars, correspondence, and other day-to-day administrative functions
Assist with special projects and additional administrative tasks as needed