Administrative Assistant/Construction Administrator (Part-Time)

EXP•Milwaukee, WI

17h•Onsite

About The Position

EXP is seeking an Administrative Assistant/Construction Administrator (Part-Time) to join their Buildings Team in the Milwaukee, Wisconsin office. This role will focus on construction submittals and office administrative duties. EXP is an employee-owned company that values diversity, innovation, and sustainable results, offering a challenging work environment that fosters career growth and rewards excellence.

Requirements

Proficient in Microsoft Office Outlook, Word, and Excel.
Excellent written and verbal communications skills.
Ability to work well independently with minimal supervision and with a variety of levels of individuals, both inside and outside the firm.
Must possess the skills to independently handle established and multiple priorities at once, while possessing good time management skills and the ability to balance short-term deadlines against long-term goals.
Attention to detail and problem-solving skills.

Responsibilities

Updating project work plans with job to date labor information to inform the Team of current project performance.
Participate in project meetings recording upcoming deadlines and reminding team of tasks remaining.
Assist with scheduling and communication of project deadlines to the Team.
Process construction RFIs and Submittals which includes logging items and coordinating the return of responses from the project designers and engineers.
Preparation of various written project materials including business communications, marketing materials, reports, and technical specifications.
Perform reception, administrative and general office support activities for multiple project managers and engineers.
Assisting office visitors, including receiving them, preparing conference rooms, ordering catering, etc.;
Ordering and tracking office supplies.
Plan and coordinate Team building events within the office and possibly with Clients.
Assist with onboarding of new employees.
Coordinate building maintenance service providers.
Assist with balancing workloads with coordinators in other offices.