Administrative Assistant, Compliance

NBCUniversal•New York, NY

5d•$47,500 - $60,000•Hybrid

About The Position

The Administrative Assistant for the Compliance Legal Group provides high-quality administrative support to attorneys and compliance professionals, helping to ensure the efficient day-to-day operation of a fast-paced and collaborative team. This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage routine administrative responsibilities with professionalism and discretion. The ideal candidate will have demonstrated experience in administrative support roles and be comfortable with calendaring, meeting and travel coordination, document management, and expense and invoice processing. The successful candidate will be adept at managing multiple priorities and deadlines simultaneously, maintaining accuracy and responsiveness in a deadline-driven environment. This position is well-suited for an experienced administrative professional who values accuracy and consistency, possesses the ability to communicate effectively with lawyers and their in-house clients, and who can adapt to evolving priorities within a corporate environment.

Requirements

1+ years of administrative or relevant professional experience
Bachelor’s Degree
Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, CoPilot, and SharePoint
Solid work ethic with the ability to multitask successfully and meet multiple deadlines
Excellent administrative and organizational skills with a high level of attention to detail
Clear and professional oral and written communication skills, as well as strong interpersonal skills
Demonstrated ability to manage tasks from initiation through completion
Proven ability to exercise sound judgment, maintain strict confidentiality, and manage sensitive matters with professionalism and discretion
Ability to work independently, collaboratively, and proactively

Nice To Haves

Experience supporting Legal, Compliance, or other similar functions preferred

Responsibilities

Provide comprehensive administrative support to a team of attorneys and compliance professionals based in the United States
Manage calendars and coordinate scheduling and logistics for in-person and virtual meetings across time zones
Prioritize and manage competing calendars, deadlines, and administrative requests across multiple senior attorneys and stakeholders
Partner with administrative professionals across the company to coordinate scheduling, meeting logistics, coverage, and cross-functional support
Communicate via telephone and email professionally and serve as an initial point of contact for routine inquiries
Coordinate technology and systems support, including meeting tools and access requests
Arrange business travel and accommodations; process expense reports in accordance with company policies
Process and track invoices from outside counsel, consultants, and vendors; resolve discrepancies as needed
Organize and maintain documents in electronic filing systems in accordance with record-retention and confidentiality requirements
Assist with compliance operations, including training logistics, deadline tracking, reporting, and audit support
Manage special projects and ad hoc compliance initiatives as directed