Administrative Assistant - Communications
About The Position
The Division of Clinical Research at UT MD Anderson is seeking an Administrative Assistant - Communication to provide administrative support, ensuring division efficiency and productivity. The ideal candidate will be an exceptional communicator with strong written and verbal skills, and a background in communications, English, graphic design, or a related field. Proficiency in Microsoft Office, especially PowerPoint, and comfort with technology and digital tools are essential. This role requires excellent attention to detail for creating, editing, and formatting professional communications such as newsletters, presentations, and reports. The candidate should be organized, creative, adaptable, and capable of effective communication with diverse audiences. This position offers exposure to institutional communications, project coordination, process improvement, and operational support within a collaborative environment focused on excellence, innovation, and work-life balance.
Requirements
- High School Diploma or Equivalent
- Four years Administrative/secretarial experience or No experience required with preferred degree
- Must pass pre-employment skills test as required and administered by Human Resources
Nice To Haves
- Bachelor's Degree
- Background in communications, English, graphic design, or a related field
- Highly proficient in Microsoft Office, particularly PowerPoint, and comfortable working with technology and digital tools
- The ability to create, edit, and format polished, professional communications, including newsletters, presentations, reports, and other materials
Responsibilities
- Format and review PowerPoint presentations to ensure accuracy and professional quality
- Maintain and update SharePoint content to support division communications and information access
- Write, edit, and format division-wide and institution-wide communications
- Support communication initiatives that enhance division efficiency and productivity
- Provide administrative and coordination support for project and operational activities
- Support updates and maintenance of Microsoft Forms, Microsoft Lists, and other Microsoft systems
- Assist with data collection, data entry, and basic reporting for dashboards and internal reports
- Assist with developing and maintaining workflows for project-related processes
- Support the creation and maintenance of standard operating procedures (SOPs)
- Coordinate activities that help ensure project objectives and operational priorities are met
- Coordinate special divisional projects, including employee lunches
- Provide general administrative support to enhance division operations
- Perform other duties as assigned
Benefits
- Employer-paid medical coverage starting day one for employees working 30+ hours/week
- Optional group dental, vision, life, AD&D, and disability insurance
- Accruals for PTO and Extended Illness Bank
- Paid holidays
- Wellness
- Childcare
- Other leave options
- Tuition Assistance Program after six months of service
- Access to extensive wellness, fitness, and employee resource groups
- Defined-benefit pension through the Teachers Retirement System
- Voluntary retirement plans
- Employer-paid life and reduced salary protection programs
- Medical
- Dental
- Paid time off
- Retirement
- Tuition benefits
- Educational opportunities
- Individual and team recognition
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
