Administrative & Communications Assistant (PT)

Lake Washington Schools Foundation•Redmond, WA

2d•Hybrid

About The Position

The Lake Washington Schools Foundation (LWSF) is seeking an Administrative & Communications Assistant to support its mission of raising funds and amplifying community resources for students in the Lake Washington School District. This 20-hour-per-week hybrid position is primarily responsible for communications administration, event and program coordination, and maintaining organizational resources and systems. The role also provides administrative support to the Executive Director, development team, and Operations Manager. This position is ideal for someone highly organized, detail-oriented, comfortable with multiple digital platforms, and who enjoys supporting a collaborative team. The work schedule is flexible, with hours available between 9 AM and 5 PM, and occasional evening/weekend event attendance may be required.

Requirements

Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities, meet deadlines, and follow projects through to completion.
Ability to work independently with minimal supervision while contributing effectively within a small, collaborative team.
Strong written and verbal communication skills in English, with the ability to accurately execute approved communications and materials.
Strong interpersonal skills, sound judgment, and discretion when working with staff, donors, volunteers, and community members.
Flexible, dependable, and comfortable taking on a variety of administrative tasks as organizational needs evolve.
Proficiency with Microsoft Office products and comfort learning and working across multiple digital platforms and organizational systems.
Familiarity with Microsoft SharePoint and Teams.

Nice To Haves

Experience in email marketing, website content management, or social media publishing platforms.
Experience with Canva or other basic graphic design tools.
Experience in event or program coordination.
Experience working with nonprofit organizations.

Responsibilities

Schedules and publishes approved email campaigns, social media posts, blog content, partner newsletter submissions, and press releases.
Performs routine website updates, including posting approved content, creating campaign landing pages, updating the event calendar, and maintaining current and accessible content, graphics, and alt text.
Maintains mailing lists and tags in Constant Contact and coordinates annual updates to student, staff, media, and other organizational contact lists.
Maintains organizational communications resources, including the photo library, quote bank, Ambassador Hub, and Ambassador Outreach Kits.
Supports programs by managing registration, RSVPs, attendance tracking, and follow-up communications; coordinating logistics such as room reservations, supplies, signage, materials, and staff support.
Compiles the monthly programs report by gathering and organizing updates from program leaders and staff.
May occasionally need to attend in-person events on evenings and weekends.
Coordinates printing, ordering, and inventory of marketing materials, event supplies, outreach resources, and promotional items.
Maintains the organization's bulletin board and external nonprofit profiles, including Charity Navigator, Candid, and GreatNonprofits.
Provides administrative and project support to the Executive Director, development team, and Operations Manager as needed, which may include scheduling, document preparation, coordinating donor communications, data entry, research, organizing materials, and coordinating logistics.
Provides event support to table captains and other volunteers.
Coordinates important aspects of the Spring Benefit such as the Raffle and Dessert Dash.
Provides “day of “event support.
Performs additional job-related duties as assigned to support LWSF's mission and organizational needs.
Attend weekly staff meetings and other meetings as necessary.
Participate in relevant training and professional development opportunities as appropriate.