Administrative Assistant, Communication Sciences and Disorders

Piedmont University•Demorest (Main) Campus, GA

5h•Onsite

About The Position

The Communications Sciences and Disorders Administrative Assistant is a highly organized and proactive individual providing comprehensive administrative support. The successful incumbent will play a crucial role in ensuring the smooth operation of the department, assisting faculty and students, and supporting various departmental functions. The incumbent will oversee building operations, support the students, faculty, clients / client families, and ensures a physical presence in Hendricks Hall as faculty and students travel between campus and clinical sites to engage in clinical and academic learning experiences.

Requirements

Associate's degree or equivalent work experience required; Bachelor's degree preferred.
Minimum of 2 years of administrative experience, preferably in an academic or healthcare setting.
Valid Georgia Driver’s License (or obtained within 30 days of hire date) and satisfactory MVR.
Experience in a university or academic environment.
Knowledge of communication sciences and disorders or related fields.
Familiarity with university administrative systems and processes.
Ability to collaboratively and effectively work in a diverse and inclusive environment.

Responsibilities

Manage daily office operations, including scheduling, correspondence, and record-keeping.
Coordinate and schedule meetings, events, and appointments for faculty and department staff.
Prepare and distribute meeting agendas, minutes, and other related documents.
Serve as the primary point of contact for internal and external inquiries related to the department.
Handle phone calls, emails, and mail, ensuring timely and professional responses.
Facilitate communication between the department and other university departments, organizations, and stakeholders.
Maintain accurate and confidential records, including student files, faculty documents, and departmental data.
Assist with the preparation and submission of reports, and accreditation documentation.
Organize and coordinate departmental events, workshops, seminars etc.
Assist with logistics, including venue arrangements, materials preparation, and participant registration (if required).
Process purchase orders and expense reports
Assist with budget tracking and financial reporting as needed
Provide administrative support to faculty and students, including handling course-related inquiries and assisting with scheduling.
Support the onboarding process for new faculty and students.
Oversee office supplies inventory and ordering.
Ensure the office environment is organized and well-maintained.
Other relevant duties as assigned.
Regular and predictable attendance is required.
On-site work is required.
Incumbents must remain relevant in the area of employment and flexible to changes in work related to institutional needs.