Administrative Assistant, Career Readiness Center - Hourly

University of North Texas System•Fort Worth, TX

12d•Hybrid

About The Position

The Assistant for the Career Readiness Center (Division of Student Affairs) will provide general office support for Career Readiness Center activities and functions, including: office management such as answering phone and e-mail inquiries, scheduling and approving student appointments, and assistance with departmental activities such as: social media management support, job fairs, job postings, workshops and special events, website maintenance, and other general office support functions. This role requires in-person office coverage at least once per week and support during events. Please note, this part-time position allows for a maximum of 15 hours per week.

Requirements

Bachelor's degree in progress or completed.
Considerable knowledge of general office procedures and practices.
Ability to establish and maintain good working relationships.
Ability to communicate effectively orally and in writing.
Exceptional customer service skills.
Comfortable using technology and social media and creation platforms, such as: Microsoft Outlook, Excel, Teams, Canva, Instagram, LinkedIn.

Nice To Haves

Familiarity with social media and creation platforms, such as Canva, Instagram, and LinkedIn.

Responsibilities

General Desk Coverage; answer phones, take messages, schedule staff appointments, and return all calls and emails from new and prospective students.
Administrative Assistance; assist the departmental staff with clerical/administrative tasks as needed. Examples include creating and maintaining bulletin boards, filing, delivering and picking up sensitive academic documents, maintaining accurate database of student records, assisting with cash deposits, etc.
Assist with student activity programming as needed. Examples include assisting with New Student Orientation, Organization Fair, International Week, Internship and Residency Fair, Commencement, White Coat Ceremony, and other Divisional events.
Scheduling and approving student appointments, assisting with departmental activities such as job fairs, job postings, workshops, and special events, website maintenance, and other general office support functions.
Assist with social media post creation and posting strategy to spread awareness of the Career Readiness Center online.