Part-Time Administrative Assistant (Capital Projects)

City of Fort Lauderdale•Fl 33301, FL

12h•Onsite

About The Position

The newly formed Capital Projects Department is seeking a part-time Administrative Assistant to join their team. This role will help build the foundation of Fort Lauderdale’s newest department by developing Standard Operating Procedures (SOPs), streamlining processes, and establishing systems. This is a temporary part-time position with a 32-hour cap per week, in accordance with City of Fort Lauderdale Policy and Standards Manual. This position is At-Will and is not covered by a Collective Bargaining Agreement or the Personnel Rules. The posting will remain open until a sufficient number of qualified applications have been received, and the City reserves the right to extend or close the recruitment as needed.

Requirements

Successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.
A minimum of three (3) years of increasingly responsible administrative experience, including experience developing, writing, and maintaining Standard Operating Procedures (SOPs), process documentation, and workflow procedures.
Employees may be required to work immediately before, during, and/or after an emergency.
Employees must be available and able to work assigned shifts as determined by their Department Heads.

Responsibilities

Develops, writes, reviews, and maintains Standard Operating Procedures (SOPs), process documentation, workflow guides, and related administrative policies.
Establishes and documents departmental workflows and operational processes for a newly formed department.
Evaluates existing practices, recommends process improvements, and creates documentation that supports efficient, consistent, and compliant operations and service delivery.
Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility.
Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities.
May maintain a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies.
May screen office and telephone callers; provide front counter assistance, including accepting applications, providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities.
May attend a variety of meetings; prepare and compile agenda packets; take and prepare minutes; and disseminate information, as appropriate.
Maintains detailed and accurate records; provides, creates and submits reports as required.
Maintains department filing, records and rosters; develops, implements and modifies filing systems.
Operates a variety of office equipment including copiers, facsimile machine and computer; input and retrieve data and text; organizes and maintains disk storage and filing.
Maintains inventory of supplies; obtain estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures.
Prepares a variety of documents for the purchase of supplies and equipment.
Performs related work as required.