Administrative Assistant & Bookkeeper

B.F. Saul Company•Bethesda, MD

20h•Onsite

About The Position

Founded in 1892, B. F. Saul Company has been one of the most successful privately-owned real estate companies in the United States. Our growth has been the results of a commitment to exacting standards and the belief that knowledge of the marketplace, when paired with the ability to commit to substantial resources, will bring exceptional rewards. B. F. Saul Company has a variety of skilled professionals within the following operating divisions, Property Management, Leasing, Hospitality Group, Residential, Insurance, Construction & Development. The B. F. Saul Company concentrates on ownership, development, and construction of commercial real estate. This role serves as a back-up administrative and operations point person for the Chairman to ensure smooth functioning of activities and processes in multiple lines of business. It applies basic bookkeeping principles to prepare, maintain, and report financial information.

Requirements

A solid working knowledge of Microsoft Office including Outlook, Word, Access, and Excel.
A proficiency in Excel is required.
Punctual and dependable.
Possession of strong organizational skills.
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Position continually requires demonstrated poise, tact and diplomacy.
Must possess strong attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
Excellent verbal and written communication skills.

Nice To Haves

Some accounting education or bookkeeping experience is recommended.

Responsibilities

Ensuring that the Reception area is fully covered and its processes are completed
Receiving and placing phone calls on behalf of the Chairman on a back-up basis to the Executive Administrator to the Chairman.
Maintaining the Chairman’s inbox and outbox with daily reports, memos, and other key documents as needed on a back-up basis to the Executive Administrator to the Chairman.
Basic filing duties.
Review all disbursement requests for compliance with company policies regarding expenditures and proper authorization.
Review invoices and check requests for correct account codes, discounts, payment terms and balances due.
Maintain accounts payable records and special project budgets, and provide research as needed.
Prepare and process deposits, routine journal entries, bank reconciliations, and vendor payments.
Learn/understand the fundamental functions of accounting software (specifically Peachtree) that are necessary for data entry, check processing, maintaining general ledger, and reconciling accounts payable and banking accounts.
Reconcile expense receipts and prepare expense reports.
Other duties as assigned.