Administrative Assistant/Auction Event Coordinator

Team Builder Recruiting • Manheim, PA

20h • Hybrid

About The Position

Bring organization, energy, and excellent customer service to every stage of the auction experience, combining your administrative strengths with hands-on event coordination in a role that moves between the office and the excitement of live auctions. Hess Auction Group has been serving buyers and sellers since 1998, specializing in residential real estate, commercial, farm, and personal property auctions. We're a multi-generational company with a family atmosphere and strong culture, bringing our team together through company picnics, family events, and relationship-building activities. We value the relationships we build with our clients and one another as we work together to create a professional, seamless auction experience.

Requirements

• Previous experience in an administrative support role
• Proficient with Microsoft Office Suite
• Comfortable working with computer systems and databases
• Able to connect computers to the internet at auction sites
• Communicate professionally with clients and coworkers
• Fast, accurate typing skills
• Comfortable moving between an office environment and fast-paced live auctions
• Contributing to our supportive, family-oriented team culture

Nice To Haves

• Event planning or event coordination experience strongly preferred
• Auction software experience is a plus

Responsibilities

• Coordinate calendars, appointments, and client consultations to keep our auction sales team organized and on schedule.
• Communicate with buyers and sellers, providing responsive customer service and proactive follow-up throughout the auction process.
• Maintain accurate digital records, buyer and seller information, and other auction-related data using our computer systems and software.
• Lead administrative office operations during fast-paced live auction events, helping everything run smoothly behind the scenes.
• Clerk live auctions by accurately entering bids, buyer information, and catalog details in real time.
• Photograph auction items for inventory, cataloging, and promotional purposes.
• Partner with our Advertising Department to capture photos and videos at live events and assist with marketing materials.
• Travel to auction sites throughout the local area and transition comfortably between day-to-day office responsibilities and on-site auction events.

Benefits

• Health Insurance
• Paid Time Off
• Paid Holidays
• Life Insurance
• Company Vehicle: Available when needed for work-related travel.
• Auction Industry Training: Learn the auction business through hands-on, on-the-job training.
• Company Employee Appreciation Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed