Administrative Assistant/Auction Event Coordinator

Team Builder Recruiting•Manheim, PA

4h•$22 - $25•Hybrid

About The Position

This role combines administrative strengths with hands-on event coordination, moving between the office and live auctions. The position offers variety in work, a supportive team, autonomy, and on-the-job training in the auction industry. Hess Auction Group, a multi-generational company founded in 1998, specializes in various types of auctions and values strong relationships and a professional, seamless auction experience.

Requirements

Previous experience in an administrative support role.
Proficient with Microsoft Office Suite.
Comfortable working with computer systems and databases.
Able to connect computers to the internet at auction sites.
Fast, accurate typing skills.
Comfortable moving between an office environment and fast-paced live auctions.

Nice To Haves

Event planning or event coordination experience strongly preferred.
Auction software experience is a plus.

Responsibilities

Coordinate calendars, appointments, and client consultations.
Communicate with buyers and sellers, providing customer service and follow-up.
Maintain accurate digital records, buyer and seller information, and auction-related data.
Lead administrative office operations during live auction events.
Clerk live auctions by accurately entering bids, buyer information, and catalog details.
Photograph auction items for inventory, cataloging, and promotional purposes.
Partner with the Advertising Department to capture photos and videos at live events and assist with marketing materials.
Travel to auction sites and transition between office responsibilities and on-site events.