Administrative Assistant, Asset Management

Brookfield Asset Management•New York, NY

23h

About The Position

At Brookfield Properties, our success starts with our people. People like you. Brookfield Properties develops and operates real estate investments on behalf of Brookfield Asset Management — one of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day. We are seeking an Executive Assistant to join Brookfield Properties in New York, NY. In this role, you will play a key role in inspiring change and continual improvement. If you are committed to excellence and ready to contribute to a dynamic culture, we would love to meet you. As the Executive Assistant you will support the Asset Management team, reporting to the SVP’s of Asset Management. The ideal candidate will be an independent worker who has a proven track record of being detailed oriented, proactive, and professional. The ability to act as a gatekeeper while thinking ahead, remaining resourceful and efficient is key to this role.

Requirements

6+ years’ experience in a corporate environment providing support in a front-facing capacity, preferably at a large global organization
Go-getter attitude, willing to act quickly to get the job done
Strong computer and technology intuitiveness, extremely proficient in the basics (Microsoft Office) and able to quickly acclimate to office technologies and new web-based resources / software
Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues

Responsibilities

Proactive, detailed calendar management in Outlook; requiring quick responsiveness and interactions with internal and external executives and assistants across time zones
Be the go-to support team member for the Asset Management team
Coordinate all travel
Create, modify and manage business documents (PowerPoint, Word, Excel) with a high level of proficiency and careful attention to detail and formatting
Promptly respond to requests with accuracy and a courteous and professional demeanor
Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
Oversee arrangements for formal meetings with external attendees
Liaison with various boards and professional organizations
Perform a wide variety of professional level research, administrative and analytical duties
Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
Anticipate needs and proactively bring together resources to support the SVP’s & VP’s.
Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed
Additional tasks include processing expense reports using Concur, submitting and processing department invoices, mail, copying and binding