Administrative Assistant - Applied Mathematics

Virginia Information Technologies Agency•Lexington, VA

13d•Onsite

About The Position

Virginia Military Institute is excited to announce that we are accepting applications for Administrative Assistant for Applied Mathematics. This position provides administrative support for the Applied Mathematics Department. The ideal candidates should be a team player with a background in an office setting.

Requirements

High school diploma or equivalent work experience required.
Strong communication skills and interpersonal abilities.
Excellent organizational and time management skills.
Ability to work independently and as part of a team.

Nice To Haves

Associate degree in business administration, accounting, or related field preferred.
Two years of administrative office experience, or combination of education and experience.
Familiar with Microsoft Office Suite.

Responsibilities

Maintaining all department records, including budget calculation, reconciliation, and maintenance, and keeping complete cadet records.
Ensuring adequate supplies are available for contract and non-contract items, including sufficient office supplies for the department.
Professional dealings with vendors and providing complete purchase information.
Procurement of review copies of textbooks as needed.
Serving as department receptionist with courteous phone and email correspondence.
Recording and maintaining minutes for department meetings.
Assisting with documents through the VMI systems, including travel authorization and reimbursement, event planning, faculty committee work, and course attendance forms.
Working with faculty candidates for employment and visiting speakers, including completing travel and lodging documents for the candidate/speaker and providing timely reimbursement documents.
Attending training sessions as necessary to learn new software systems for purchasing, travel, etc.
Support of the MERC purchases.
Flexibility in special assignments as needed for important departmental duties.