Administrative Assistant and Project Coordinator

MRA Recruiting Services•Milwaukee, WI

3d•Hybrid

About The Position

The UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to join their collaborative team. This role will support the administrative operations, communications, events, and innovation programs that advance research, entrepreneurship, and technology commercialization at the University of Wisconsin-Milwaukee (UWM). The position offers the opportunity to work closely with university innovators, entrepreneurs, industry partners, and community stakeholders while contributing to programs that help transform ideas into real-world impact.

Requirements

Experience in an administrative, office, event planning, marketing, or related professional environment
Strong written and verbal communication skills
Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Excellent organizational skills with the ability to manage multiple priorities and deadlines
Strong attention to detail and follow-through
Ability to work independently and collaboratively in a small team environment
Professional, positive, and service-oriented approach

Nice To Haves

Experience with Canva, Constant Contact, OneDrive, and AI tools
Experience updating websites, particularly WordPress
Familiarity with social media platforms including LinkedIn, YouTube, and Instagram
Interest in innovation, entrepreneurship, research, or higher education
Event planning or project coordination experience

Responsibilities

Schedule appointments and meetings and prepare agendas
Coordinate quarterly Board of Directors meetings and committee meetings
Prepare and maintain board materials, attendance records, meeting notes, and correspondence
Process expense reports, deposit checks, and coordinate credit card expense submissions
Support general office operations and special administrative projects
Create promotional materials, event flyers, social media graphics, and invitations
Assist with newsletters, website updates, and external communications
Coordinate development and production of the UWMRF Annual Report
Gather content, manage timelines, and support publication and distribution efforts
Coordinate logistics and communications for UWMRF programs and events, including Monthly ENGAGE Mentor Swarms, Annual Programs & Events, First Look Forum, Partner's Reception, Catalyst Grant Program, and NSF Art Grant support
Scheduling and project coordination
Managing registrations and submissions
Coordinating catering and venues
Preparing materials, gifts, and awards
Communicating with presenters, applicants, and attendees
Tracking deadlines and ensuring successful event execution