Administrative Assistant and Accreditation Support Specialist- Imaging Department

Concordia University Wisconsin/Ann Arbor•Mequon, WI

9d•Onsite

About The Position

The position reports to the Program Director of the Imaging Science Department and is located on the Mequon, Wisconsin campus. This position provides clerical and technical support to the Imaging Science Department and its faculty. Work requires detailed knowledge of word processing software, and databases.

Requirements

Ability to operate office technology
Working knowledge of Microsoft Office, E-Mail, database, and Blackboard functions
Ability to effectively communicate with all levels of the University
Maintain a positive, can-do, service-oriented attitude with Department Chair, faculty, and students
Excellent communication skills written and oral
Ability to work independently, prioritize tasks and organize work in a busy office setting
Ability to demonstrate creativity and prompt action in resolving problems
Ability to be well organized, detail oriented, accurate, and able to prioritize work
Ability to read, comprehend and follow written and verbal instructions
Knowledge of office processes
Ability to maintain strict confidentially
Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)
A high school diploma or GED required
Three to five years of general office experience including an advanced level use of Microsoft Office especially Excel, Access, Word and Outlook

Nice To Haves

A Bachelor's degree is preferred
Previous experience working in an academic setting is preferred

Responsibilities

Coordinates projects, attends meetings, takes minutes, and prepares reports for the department
Performs general office responsibilities including telephone, email, correspondence, filing, mail processing, and room reservations, ordering supplies requested
Directs students and faculty to appropriate resources/departments
Assists faculty and students with daily workflows, resources, and questions
Assists with new hires for full and adjunct faculty including paperwork and orientation to office related tasks
Assists in planning and coordinating events, including visit days, workshops, seminars, graduation events, and others as necessary for the department
Maintains electronic files for students, faculty, and alumni, as well as databases for guest lecturers, lab assistants, and adjunct instructors
Assists department program director and faculty in completion of accreditation and technical documents
Develops, edits, and sends communications, mass mailing, web postings, etc.
Assist with review of student applications and records, and preparation distribution of acceptance letters
Develops, edits, and sends communications, mass mailing, and web postings
Perform other related duties as assigned