Administrative Assistant - Ambulatory

The University of Kansas Health System•Kansas City, KS

10d•Onsite

About The Position

The Administrative Assistant - Ambulatory position supports the daily administrative operations of the division. This role provides guidance on established policies and procedures to faculty and staff, plans and coordinates division meetings, and ensures adherence to departmental and organizational policies. The position reports to the Senior Administrator.

Requirements

Two years of college
Experience may be substituted for education on a year for year basis

Nice To Haves

Bachelors Degree
2 or more years supervisory experience
2 or more years of administrative experience including one year with a health care organization

Responsibilities

Manages daily operation of the office.
Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel).
Gathers data and prepares divisional reports.
Executes the transmission of biweekly payroll for the division/section.
Maintains budgetary records for the division.
Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions.
Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies.
Prepare slide/poster presentations.
Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director.
Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses.
Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.