Administrative Assistant - Ambulatory
The University of Kansas Health System•Kansas City, KS
•Onsite
About The Position
The Administrative Assistant to Ambulatory provides high-level administrative support for departments and clinics. They support management and physicians in the assigned area in a variety of administrative task such as scheduling, CME balance tracking, payroll assistance and gathering data and preparing reports. Leads the administrative functions of assigned areas.
Requirements
- High School Graduate
- 2 or more years of operational experience in the department or specialty line.
- Fluent English - Read, write, speak and understand.
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Access required
Nice To Haves
- Bachelors Degree
- Technical or professional training/degree in Business School
- health care experience
Responsibilities
- Assists in daily operations of the office.
- Subject matter expert and leads the administrative efforts of the department/clinic.
- Schedule meetings
- Coordinates travel arrangements
- Coordinates credentialing/licensing
- Submits expenses (Workday)
- Documents provider effort distribution (cFTE database, QGenda)
- Enters timekeeping (Kronos)
- Prepares manuscripts
- Prepares and edits memorandums, emails, etc.
- Answers (nonclinical) telephone calls and provides communications
- Transcription
- Event planning and coordination
- Prepares, proofs, edits, and collates reports
- Uses filing system for historical documentation and personnel transitions
- Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
