Administrative Assistant (Airport)

City of Tyler • Texas, TX

6d • Onsite

About The Position

Provide administrative support for Airport Staff. Provide support and direction to staff members and citizens.

Requirements

• Must be able to complete the Trusted Agent certification within 60 days of employment
• Must be able to pass a 10-year criminal history check (per FAA guidelines)
• Must possess extensive knowledge of administrative duties and be able to handle a variety of interruptions while continuing to follow through with project or routine assignment.
• Must have a comprehensive knowledge of modern office methods, practices, and procedures
• Must have experience and extensive knowledge of Adobe Acrobat, FoxIt Phantom PDF, Office, Microsoft Excel, and Microsoft PowerPoint
• Must be able to prioritize and move from one project to another as needed.
• Must be able to work independently
• Must be able to properly handle confidential information
• Must have the ability to establish and maintain effective working relationships with others and the ability to exercise independent judgment and make sound decisions
• Associate’s Degree or other related two-year vocational certificate
• One year of clerical or secretarial experience
• Must have a valid Texas Class “C” driver’s license
• Will accept an equivalent combination of training (two years’ experience for each year of education in addition to required experience)

Nice To Haves

• Prefer three years of clerical or secretarial experience

Responsibilities

• Answer and route incoming calls, greet visitors both internal and external
• Open, sort and route incoming mail
• Prepare payroll and personnel forms
• Accounts Payable, Accounts Receivable, Petty cash
• Enter all receipt batches in appropriate software and prepare bank deposits
• Manage security badge control, airfield gate card control, building access control, and parking tag records along with other Trusted Agent responsibilities
• Manage office supplies & janitorial supplies
• Perform airport tours
• Manage reservations of conference room
• Prepare agenda for Airport Advisory Board, take minutes and prepare agenda packets for board members – give update on airport activity
• Gather information to develop and monitor airport activity and statistical reports on a monthly, quarterly, and annual basis
• Record Retention Officer
• Process Helicopter permits
• Assist in maintaining and preparing tenant leases and contracts
• Assist in preparing Airport Advisory Board communications, Half Cent Sales Tax Board and City Council communications
• Assist with maintaining airport website
• Assist with preparation of annual budget
• Assist with managing cash receipts from parking system
• Performs other related duties as assigned.

Benefits

• The City of Tyler supports a policy of a drug and alcohol free workplace. All candidates are subject to pre-employment testing, which may include, but is not limited to, Drug and Alcohol Screenings, Work Fitness Evaluation, Criminal Background Check, and Consumer Report/Credit Check.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree