West Field High School - Administrative Assistant (29399)

Weber School District•Taylor, UT

16h•Onsite

About The Position

The job of an Assistant Administrative Assistant was established for the purpose/s of responding to inquiries from staff, the public, parents, students, etc. to provide requested information and/or referral to other parties; ensuring substitutes are assigned and preparing documentation for substitutes; and providing general clerical support as may be requested. This position requires physical presence at the worksite and involves in-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on-site equipment and resources.

Requirements

Operating standard office equipment including pertinent software applications
Preparing and maintaining accurate records
Business telephone etiquette
Common office machines
Office methods and practices
High school diploma or equivalent

Nice To Haves

Previous job-related experience is desired

Responsibilities

Answers main school office telephone lines for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Coordinates assigned activities and/or projects (e.g. arranging for substitutes, assigning lockers, submitting substitute payroll, etc.) for the purpose of ensuring compliance with district financial, legal and/or administrative requirements.
Directs student workers and volunteers for the purpose of guiding and monitoring work activities.
Distributes a variety of items within the office and school site (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
Greets public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or escorting/directing them to appropriate personnel.
Maintains a variety of records (manual and computerized) (e.g. files, substitute files, locker assignments, daily attendance, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
Performs general and project specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of supporting site activities with necessary materials.
Prepares written materials (e.g. logs, reports, memos, notes, email, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
Responds to inquiries of staff, the public, parents and/or students for the purpose of resolving inquiry and/or providing referral information.
Assists other personnel (e.g. accident reports, bus requests, computer, etc.) for the purpose of supporting them in the completion of their work activities.