Administrative Assistant- Advancement & Donor Research

Louisiana Community and Technical College System • Schriever, LA

1d • Onsite

About The Position

Fletcher Technical Community College is seeking an Administrative Assistant for the Institutional Advancement & Strategic Initiatives department. This role provides crucial administrative support to advancement and foundation staff, manages donor and prospect research, and contributes to the overall mission of the college. The position involves maintaining organized systems, serving as a point of contact for stakeholders, processing departmental paperwork, and assisting with event logistics and donor acknowledgment. Additionally, the role requires conducting research on potential donors and funding opportunities, preparing donor profiles, and maintaining accurate records within the college's CRM/database system. The successful candidate will foster a culture of mutual respect, communicate effectively, participate in college activities and committees, and engage in professional development to enhance effectiveness.

Requirements

• Associate’s degree. High School Diploma or GED with 5 years of full-time experience may substitute for the Associate’s Degree.

Nice To Haves

• Experience in higher education, nonprofit organizations, fundraising, or advancement operations
• Experience conducting prospect research or wealth screening research
• Experience within a major giving or capital campaign
• Familiarity with donor databases or CRM systems such as Raiser’s Edge, Salesforce, or similar platforms
• Knowledge of fundraising principles and donor stewardship practices
• Prior or Current Membership in Association of Fundraising Professional (AFP) and/or American Prospect Research Association (APRA)
• Current holder or eligible to apply for Certified Fund-Raising Executive (CFRE)

Responsibilities

• Provide administrative support to advancement and foundation staff.
• Manage calendars, schedule meetings, and coordinate appointments and events.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Maintain organized electronic and physical filing systems.
• Answer phones, greet visitors, and serve as a professional point of contact for donors, alumni, and community partners.
• Process invoices, purchase requests, reimbursements, and other departmental paperwork.
• Assist with event logistics, registrations, and follow-up communications.
• Support donor acknowledgment processes, including thank-you letters and gift documentation.
• Maintain confidentiality regarding donor records, financial information, and institutional business.
• Conduct research on individuals, corporations, foundations, and community organizations to identify potential donors and funding opportunities.
• Gather and organize publicly available information related to philanthropic capacity, charitable giving history, business affiliations, and community involvement.
• Assist in preparing donor profiles, prospect briefings, and background reports for college leadership and advancement staff.
• Maintain accurate donor and prospect records within the college CRM/database system.
• Monitor news sources, business publications, and community announcements for potential donor engagement opportunities.
• Support moves management and donor tracking activities.
• Assist with grant prospect identification and basic funding opportunity research.
• Ensure data accuracy and adherence to ethical fundraising and privacy standards.
• Maintain performance standards and pursue goals, objectives, and activities that promote the mission, vision and value statement of the College.
• Foster, demonstrate, and actively participate in a culture of mutual respect for students, guests, and co-workers from all backgrounds, perspectives and abilities.
• Communicate effectively with students, colleagues, and supervisors and utilize appropriate channels of communication within the college community concerning procedures and/or inquiries.
• Attend and participate in scheduled activities, which include graduation, open house/recruiting events as assigned, convocation, and required meetings.
• Share ideas and information, and work toward common department and College goals.
• Serve on college committees as a member or as chair.
• Serve on search committees.
• Participate in professional development activities that enhance effectiveness (convocation, LCTC conference, etc.).
• Represent the college in a manner that promotes a professional and positive image.
• Adhere to College and LCTC policies.
• Embrace college culture.
• Complete all required assignments prior to deadlines (Fletcher/LCTC trainings, etc.).
• Perform other duties as assigned.

Benefits

• Retirement
• Multiple medical insurance options
• Supplemental insurances (dental, term life, disability, accident, vision, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses)
• Holidays (14 per year, typically includes longer break at Christmas)
• Generous annual (vacation) and sick leave benefits
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree