Administrative Assistant/Admissions Coordinator Long Term Care - FT

Sanford Health•Fort Collins, CO

8d•$17 - $27•Onsite

About The Position

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. This position involves providing administrative support and coordination of activities for specific teams of people. The primary role will be the admission process, which includes attending outside marketing events, making connections with other facilities, completing administrative tasks such as answering phones, taking messages, and answering basic location questions. The role also involves conducting facility tours and educational sessions to prospective residents, coordinating the resident move-in process, handling admission paperwork, and ensuring a smooth transition from referring facility to the location. Additionally, the position provides location orientation to residents upon move-in and visits with discharge planners, family members, and members of the interdisciplinary team to promote the location and its services. Data entry into the electronic medical record (EMR) accurately is also a key responsibility. The role may also involve assisting the Social Services Manager with tasks such as completing resident interviews or getting trained in completing assessments needed for social services. The facility is a 64-bed senior skilled nursing facility specializing in assisted living, long-term, and post-acute care services.

Requirements

High school diploma or equivalent preferred
Applicable experience preferred
Based on facility needs, may require a valid driver’s license and maintain a good driving record

Responsibilities

Attending outside marketing events
Making connections with other facilities
Completing administrative tasks such as answering phones, taking messages and answering basic location questions
Conducting facility tours and educational sessions to prospective residents
Coordinating resident move-in process, including the handling of admission paperwork
Ensuring smooth transition from referring facility to location
Providing location orientation to resident upon move-in
Visiting with discharge planners, family members and members of the interdisciplinary team to promote the location and the use of services provided
Entering data in to the electronic medical record (EMR) accurately
Assisting the Social Services Manager when needed with tasks, such as completing resident interviews or getting trained in completing assessments that are needed for social services
Composing, typing, and distributing meeting notes, routine correspondence, presentations, billing, reimbursement, or monthly reports
Maintaining vacation schedule and managing schedules for the department
Ordering and dispensing supplies
Performing payroll functions, such as maintaining timekeeping information, processing and submitting to payroll
Maintaining master copies of company policy and procedure manuals; keeping them up-to-date