Administrative Assistant, A&R Admin

Universal Music Group•New York, NY

1d•$40,350 - $45,368•Onsite

About The Position

The East Coast Labels A&R Administration department is seeking an enthusiastic and focused Administrative Assistant to support the department through a variety of tasks and responsibilities. This is an entry-level position where you will learn about the music business and the recording process from behind the scenes. Your days will include assisting the team with various daily tasks and special projects as needed, while working with internal and external teams successfully.

Requirements

At least one (1) year with relevant experience working an administrative or similar role
Bachelor’s degree in Music, Business, Communications or relevant field
Strong sense of urgency, adherence to deadlines, attention to detail, and fearless follow-through required.
Ability to easily refocus from one task to another and quickly gain an understanding of the shifting priorities and how to manage them.
Highly skilled at explaining complex processes in a way others can easily understand and guiding those that need assistance past perceived roadblocks.
Ability to interact comfortably and effectively with employees of our company at all levels
Must be highly organized and forward-thinking
Proficiency in Excel, PowerPoint, Keynote and Canva

Nice To Haves

Previous experience working with a music label or public relation firm, preferred

Responsibilities

Provide administrative and operational support for two SVPs
Support the A&R Administration department with both daily tasks and special projects, as needed, such as research, organization, meeting prep, etc.
Coordinate incoming meeting requests and prioritize
Manage project deadlines, including keeping organized status reports
Management of the vendor maintenance process including guiding vendors through the registration process, making address and other profile updates to existing vendors, and collaborating with external parties to help them understand the process and comply with the organization’s requirements.

Benefits

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance
Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent