Administrative Assistant 5

State of Louisiana•Baton Rouge, LA

2d•Onsite

About The Position

The Louisiana Special School District (LSSD) is an education service agency that provides services to the Louisiana Special Schools (Louisiana School for the Deaf, Louisiana School for the Visually Impaired and Special School Programs). The schools provide educational opportunities to students with low-incidence disabilities and a variety of unique needs. This role offers the opportunity to make a meaningful impact while managing orders, records, inventory, and day-to-day administrative processes. If you enjoy helping others, staying organized, and working in a team environment, we encourage you to apply! Ideal candidates will possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Requirements

Four years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

American Sign Language skills

Responsibilities

Process and manage orders for textbooks, instructional materials, supplies, and accessible materials requested by schools and patrons.
Use KLAS to maintain student and patron records, process material requests, manage orders, and keep information accurate and up to date.
Assist schools and patrons with placing online material requests and provide support when they have questions about the ordering process.
Maintain library inventory and catalog records, including adding new materials, updating records, labeling materials, and tracking items as they are received and shipped.
Coordinate purchasing and purchase orders, including obtaining quotes, preparing requisitions, and ensuring the appropriate approvals and funding are in place.
Support the annual Federal Quota Census process by helping schools update student information, verify records, and submit required documentation.
Maintain and organize important records, including student documentation, eye reports, parent permission forms, packing slips, and Federal Quota reports.
Coordinate accessible educational materials, including ordering and supporting the production of braille, large-print, and digital textbooks and resources.
Monitor orders, supplies, and equipment, providing updates to schools and requesting supplies or purchases when needed.
Provide friendly, professional customer service to schools, patrons, guests, and staff while supporting the day-to-day operations of the department.