Administrative Assistant 5

State of Louisiana•Baton Rouge, LA

4d•Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join our Communications team and play a key role behind the scenes! In this dynamic position, you'll support executive leadership, coordinate special projects, manage office operations, and serve as the first point of contact for the bureau. If you're highly organized, enjoy multitasking, and thrive in a fast-paced environment where every day is different, we encourage you to apply and make an impact with our team.

Requirements

Four years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Responsibilities

Provide administrative support to the communications director and bureau
Serves as clerical assistant to the communications director on things such as keeping appointment schedules, preparing travel when applicable, issuing directives to others on their behalf and relieving the manager of administrative matters
Assists with typing, formatting and compiling correspondence for meetings, speeches, presentations, policies, etc.
Processes routine paperwork and/or enters data and information into BMAC’s shared drive
Receives, stores and distributes supplies; maintains inventory of such
Maintains BMAC’s record system, including filing and retrieving documents, researching files, etc.
Prepares purchase orders and requisitions for the purchase of supplies when applicable
Manages subscriptions for BMAC and processes and completes paperwork for expiring or new subscriptions
May deliver and pick-up various materials
Provide administrative support to execute special projects and initiatives as assigned
Provide receptionist and telephone answering duties