Administrative Assistant 5

Wichita Public School • Wichita, KS

6d • Hybrid

About The Position

Provides support for Administration by performing a wide variety of duties, some of a confidential nature that may be required but not limited to answering phones, advanced computer functions, typing, electronic filing, copying, distributing mail, proofreading, preparing reports and scheduling meetings. This position may require the ability to use SMART boards and iPads in addition to basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use. Limited travel between schools and central offices may be required. Work in standard office and school building environments. Additional demands upon request of Supervisor. Contact with personnel within the district and with customers and vendors. Will be working under the direct supervision of the department supervisor in order to complete day to day tasks. Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy. Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues. Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service. In order for schools to operate effectively, employees are expected to perform all assigned duties and work all assigned hours during each designated workday, unless the employee has received approved leave. Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator. All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position.

Requirements

• Ability to communicate effectively both verbally and written, in order to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer competency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
• Ability to comply with instructions, procedures, standards, and policies that are obtained within the organization using professional discretion
• Excellent time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Ability to write with remarkable clarity and consistency
• Ability to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Displays a significant degree of professionalism and confidentiality
• Ability to plan and organize effectively to achieve greater results
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
• A High School education or GED
• A minimum of six months experience are required for this position

Nice To Haves

• Ability to use SMART boards and iPads

Responsibilities

• Drafting letters, memos, and reports for Administration
• Maintains databases, spreadsheets, letters/memos and presentations
• Scheduling appointments and meetings
• Assists in purchasing equipment and maintain inventory of current office equipment
• Assists with difficult and varied administrative tasks
• Assists with additional duties as assigned by Supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED