Administrative Assistant 5

State of Louisiana • St. Gabriel, LA

13h • Onsite

About The Position

The Administrative Assistant 5 serves as the executive-level assistant to the Corrections Warden of Elayn Hunt Correctional Center. This position is entrusted with managing highly complex, sensitive, and confidential administrative responsibilities essential to the leadership and daily operations of the facility. The incumbent must demonstrate strong organizational judgment, exceptional communication skills, and the ability to work independently while supporting executive decision-making. Success in this role requires maintaining in-depth knowledge of Department of Corrections regulations, institutional policies, and operational procedures to ensure accurate, efficient, and compliant administrative support across all functional areas of the facility.

Requirements

• Four years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Responsibilities

• Serves as a confidential liaison to the warden.
• Attends private meetings as a member of the facility’s executive staff.
• Receives and communicates highly sensitive and confidential information, orally and in writing.
• Is solely responsible for the maintenance of confidential materials.
• Independently composes correspondence, reports, and directives for the Warden’s signature, using own initiative and knowledge of warden's philosophy.
• Screens all mail and phone calls on behalf of the Warden and makes the determination on what should be delivered to the Warden and what can be handled by various division department heads.
• Ensures that information/directives/requests from Headquarters staff received by the Warden’s office are properly and timely responded to and or disseminated among all concerned.

Benefits

• A defined benefit pension plan
• Health insurance that is also available post retirement
• At least 10 paid holidays
• Sick and annual leave that rolls over from year to year
• Paid or time off accrued for hours worked over 40 per week
• A deferred compensation plan
• A flexible benefits plan
• Alternate work schedules (e.g., 4/10’s may be an available benefit for certain positions upon meeting the policy requirements)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed