Administrative Assistant 4

NuScale Power•Houston, TX

1d•Onsite

About The Position

This position will be based full-time in our Houston, TX office located in CityCentre. The Administrative Assistant will provide support to NuScale’s Accounting and Finance leadership team in the Houston Office. The position will coordinate key meetings, events and projects; manage and track correspondence; and manage executive calendars, travel arrangements, and communications. This unique position requires a superior approach to service excellence and team collaboration.

Requirements

An associate or bachelor's degree is preferred. Five years of professional experience in a related field may be substituted in lieu of a degree.
A minimum of five years of full-time of professional administrative support experience.
Must have advanced knowledge of Microsoft Word, Excel and PowerPoint.
Must have demonstrated experience in managing calendars for meetings and events using either phone or video.
Eligible to work under Department of Energy 10 CFR Part 810.

Nice To Haves

A good understanding of SharePoint and Oracle is a plus.
Experience working with executives in technical fields is preferred.

Responsibilities

Manages executive calendars, schedules and appointments to ensure the effective and productive use of their time.
Arranges complex and detailed travel plans and itineraries for both domestic and international travel, and coordinates and compiles documents for travel-related meetings.
Provides logistics support for events, meetings and conferences by arranging facilities and caterers, developing event timetables, controlling event budgets, providing administrative support and on-site coordination with venue, and posts event follow up.
Performs administrative functions including preparing confidential correspondence, memos, documents and presentations.
Screens incoming calls and correspondence for executives and responds appropriately.
Coordinates communications, schedules, and information for the team.
Reconciles and prepares expense reports and credit card invoices for approval and processing.
Keeps the team updated on travel and corporate policies.
Maintains spreadsheets, confidential files and data systems as needed or requested.
Organizes and maintains online document libraries.
Coordinates with executive assistants within NuScale and provides support when they are not available.
Supports the day-to-day needs to office management for the Houston office.
Performs other duties as assigned.