Administrative Assistant 4

Northrop Grumman•Sunnyvale, CA

3d•$66,600 - $111,000•Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems has an opening for an experienced Administrative Assistant 4 to support our Strategic Launcher Programs Engineering organization. Based in Sunnyvale, CA, this role reports directly to the Strategic Launcher Engineering Director and provides support to approximately 150 employees. If you enjoy being at the center of activity, partnering with leaders and teams, and keeping a complex organization running smoothly, this role offers high visibility and meaningful impact.

Requirements

High school diploma or equivalent and 6 years of additional education and/or related experience.
Strong written and verbal communication skills.
Proven ability to organize, prioritize, and complete work independently across changing priorities.
Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook)
Demonstrated comfort learning and using new digital tools and systems.
Ability to work on‑site full time in Annapolis, MD.

Nice To Haves

Demonstrated ability to own small projects, track tasks, and drive to closure with minimal supervision.
Experience with some of the following: Insights or similar AI/assistant tools, Confluence, Jira, and SharePoint, Concur (or similar) for travel and expenses
Experience coordinating meetings/events and supporting large or multi‑site teams.
Associate’s or Bachelor’s degree.

Responsibilities

Provide administrative and project support to multiple leaders and team members.
Manage day‑to‑day office needs: files, meetings, calendars, supplies, and routine correspondence.
Use tools such as Confluence, Jira, SharePoint, and Microsoft 365 to: Maintain collaboration sites and documentation, Track actions, tasks, and simple workflows, Create and maintain basic trackers, lists, and dashboards
Arrange domestic and international travel and prepare expense reports.
Coordinate and support meetings and events (all‑hands, lunch‑and‑learns, customer visits).
Support onboarding: seating, IT hardware requests, coordination with HR/TA, and routing forms.
Collaborate with other administrative professionals to align on common practices and shared activities.