Administrative Assistant 4 - Provost Office

Nevada System of Higher Education • Reno, NV

3d • Onsite

About The Position

The Office of the Provost at the University of Nevada, Reno is seeking applications for an Administrative Assistant to join their team. This role is ideal for someone who enjoys a fast-paced environment, is passionate about higher education, and has the flexibility to adapt to the university's mission. The office, led by the Executive Vice President and Provost, supports the academic mission and related services of the university. The Administrative Assistant will be an active member of the office, providing administrative support to various Vice Provosts and the Provost's Chief of Staff. Key duties include office management, overseeing purchasing continuity, coordinating meetings and trainings, and representing the office at events and activities. This position offers an opportunity to contribute to new projects and gain insight into the university system.

Requirements

• Graduation from high school or equivalent education
• Four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources
• One (1) year of experience as an Administrative Assistant III in Nevada State service
• An equivalent combination of education and experience
• Experience using Microsoft Word and Excel

Responsibilities

• Resolve administrative questions and act as a liaison between faculty, staff, students, and the public
• Read, screen and process incoming correspondence, mail, phone calls, and reports; forward items to the appropriate staff and administrators; diffuse upset customers
• Stay current with University issues, problems, activities, and special interests
• Maintain and prioritize various Vice Provosts and Chief of Staff's calendars
• Coordinate and schedule meetings and trainings, prepare correspondence, communication, and reports, create, and distribute agendas, minutes and supporting documentation
• Gather additional information, provide data, and communicate issues to the Vice Provosts and Chief of Staff as needed
• Exercise discretion and judgment with highly sensitive and confidential information
• Researches, assembles and develops various presentations, projects and reports for the Vice Provosts
• Coordinate departmental communication initiatives; responsible for the timeliness of cyclical communications; create and send communications for the unit
• Responsible for the departmental budget
• Assist with fiscal and HR transactions
• Serve as primary resource and contact for Vice Provosts initiated activates and other events
• Coordinate logistical needs; organize, schedule, coordinate, ensure compliance with policies, collaborate with other departments (facilities, IT, police, etc.)

Benefits

• Health insurance options including dental and vision
• Life insurance
• Generous annual and sick leave
• Annual or semester membership and family membership options at E. L. Wiegand Fitness Center
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments
• Grant-in-aid for Classified Employees (tuition paid in full for courses that apply toward a degree or are job-related)
• Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents (may be used for undergraduate and graduate state-supported courses)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED