Administrative Assistant 4 - 12939-1

Northrop Grumman•Roy, UT

3d•$57,500 - $95,900•Onsite

About The Position

Northrop Grumman Defense Systems is seeking an Administrative Assistant 4. This position is located in Roy, UT. The selected candidates will be responsible for, but not limited to the following: Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization. Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail. Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments. Makes domestic and international travel arrangements and prepares expense reports. Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Requirements

Minimum High School Diploma/GED with six (6) years of additional education and/or experience.
Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.

Nice To Haves

Associates degree
Experience in Concur/ITRIP, I-Buy, NG My IT, SAP.
Experience in reviewing and editing written material for correct spelling and grammar.
Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.

Responsibilities

Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.
Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders.
Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
Makes domestic and international travel arrangements and prepares expense reports.
Assists in event planning and activities of major organization initiatives and reviews.
Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.