Administrative Assistant 4, Division of Philanthropy and Alumni Engagement [R0151630]

Nevada System of Higher Education•Las Vegas, NV

1d•$50,154•Onsite

About The Position

The University of Nevada, Las Vegas (UNLV) invites applications for Administrative Assistant 4, Division of Philanthropy and Alumni Engagement. This role provides advanced administrative support to two Associate Vice Presidents of Development and Principal Gifts within the Division of Philanthropy and Alumni Engagement. The position coordinates calendars, communications, meetings, and administrative operations to support leadership priorities and a development team of 25+ members. It serves as a key coordination point for administrative activities, exercising judgment in prioritizing tasks, managing multiple requests, and ensuring efficient day-to-day operations. The role supports administrative coordination across multiple leadership areas and stakeholders, ensuring alignment of activities, timelines, and communications. It also assists with administrative financial processes, including tracking expenses, processing transactions, and preparing reports in accordance with established policies and in coordination with Finance. The position maintains tracking systems, files, and documentation to support administrative and operational efficiency, ensuring effective execution of division activities and continuity of administrative functions. Additionally, it provides backup support to the Director of Executive Operations & Administration to maintain continuity of administrative and operational functions across the division.

Requirements

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources.
OR one year of experience as an Administrative Assistant III in Nevada State service.

Nice To Haves

Strong organizational skills
Attention to detail
Ability to work both independently, with minimum supervision, and collaboratively as an essential part of the administrative support team
Knowledge of Workday business process
Experience working with Microsoft Office (e.g. Word/Excel), Google products (e.g. Docs/Sheets/Gmail)
Communicate effectively in writing as appropriate for the needs of the audience
Speaking to others to convey information effectively and with courtesy

Responsibilities

Provides advanced administrative support to two Associate Vice Presidents of Development and Principal Gifts within the Division of Philanthropy and Alumni Engagement.
Coordinates calendars, communications, meetings, and administrative operations to support leadership priorities and a development team of 25+ members.
Serves as a key coordination point for administrative activities, exercising judgment in prioritizing tasks, managing multiple requests, and ensuring efficient day-to-day operations.
Supports administrative coordination across multiple leadership areas and stakeholders, ensuring alignment of activities, timelines, and communications.
Assists with administrative financial processes, including tracking expenses, processing transactions, and preparing reports in accordance with established policies and in coordination with Finance.
Maintains tracking systems, files, and documentation to support administrative and operational efficiency, ensuring effective execution of division activities and continuity of administrative functions.
Provides backup support to the Director of Executive Operations & Administration to maintain continuity of administrative and operational functions across the division.