Administrative Assistant 4 | CBCC

State of Washington • Clallam County - Clallam Bay, WA

8d • Onsite

About The Position

The Washington State Department of Corrections (DOC) has a unique role for a highly organized administrative professional to serve as the Administrative Assistant 4 to the Superintendent of Clallam Bay Corrections Center (CBCC). CBCC is a 900-bed maximum, close, and medium-security facility for adult male individuals. As the Administrative Assistant 4, you will provide complex and confidential administrative support, office management, and secretarial services while supporting the Superintendent’s Office in overseeing financial management, policy, staffing, facility operations, incarcerated programming, and daily operations across living units and service departments, including Secured Housing. Bring your organizational expertise and professionalism to a role that directly supports the leadership and operations of a complex correctional facility and contributes to DOC’s mission of enhancing community safety and positively transforming lives. The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.

Requirements

• High School diploma or GED
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or other general administrative work.
• Formal education will substitute year-for-year for experience.

Nice To Haves

• Experience supervising or leading the work of others.

Responsibilities

• Providing confidential administrative support for the Appointing Authority who, as part of their regular course of duties formulates, determines and effectuates management policies with regards to labor relation policies; prepares for and participates in collective bargaining; and administers collective bargaining agreements
• Developing, coordinating, monitoring and/or facilitating the initiatives and projects assigned to or initiated by the Superintendent
• Independently providing timely collation of, and composition of, information as needed for the Superintendent
• Using independent judgement to compose written responses for correspondence and special projects
• Developing, typing, transcribing, proofreading, and editing all office correspondence to include confidential correspondence ensuring context is in compliance with policies and procedures
• Maintaining supervisory filing system for Superintendent’s direct reports (staff)
• Attending meetings as the Superintendents representative providing information and reports conclusions to the Superintendent and other appropriate staff
• Managing calendar, scheduling meetings, and committing the Superintendent’s time upon request
• Managing travel arrangements, i.e. hotel and car reservations
• Screening the Superintendent’s phone calls and visitors and returns phone calls
• Facilitating the contact for all incarcerated-to-incarcerated correspondence requests
• Assuming responsibility as the CBCC Facility Logon ID Coordinator (LID) & Coordinator/Liaison for records retention
• Other duties as assigned

Benefits

• Comprehensive family insurance for medical, dental, and vision
• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• 3 days of bereavement leave (Teamsters 117 represented positions)
• Washington Public Employees' Retirement System (PERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED