Administrative Assistant 3 - College of Business

Nevada System of Higher Education • Reno, NV

2d

About The Position

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at [phone] or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at [phone]. Job Description The University of Nevada, Reno is recruiting an Administrative Assistant 3 for the College of Business. This position will provide administrative support to the Chair, faculty, and students of the Accounting and Information Systems departments. This position requires a high level of organization, attention to detail, and the ability to work independently while following established guidelines and procedures. Key responsibilities include, but are not limited to:

Requirements

• This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above.

Nice To Haves

• Candidates with experience in Workday, Microsoft Word and Excel are encouraged to apply.

Responsibilities

• Instructional/Academic Program Support: Provide information to students on processes, forms, prerequisites, and deadlines. Monitor class section enrollment numbers, advise faculty on status, coordinate student add/drop processes, and enter finalized course schedules into MyNevada.
• Faculty and Chair Support: Assist with classroom materials, book rooms for meetings, handle travel arrangements, collect and submit textbook orders, maintain office supplies, and coordinate events.
• Fiscal Responsibilities: Assist the Chair in managing department budgets and accounts, monitor status, provide projections and updates to faculty and chair, initiate financial transactions and reconcile.
• Human Resources Support: Prepare transaction documents for LOAs and student employees, serve as search coordinator for all department recruitments, maintain updated records as needed.
• General Office Duties: Answer phones, assist guests, distribute mail, maintain office supplies, perform data entry tasks, work effectively on a college administrative team that serves all departments.

Benefits

• Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
• Health insurance options including dental and vision
• Life insurance, generous annual and sick leave
• E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
• Many local businesses offer discounts to WolfCard holders
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
• The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED