Administrative Assistant 3 - College of Engineering

University of Nevada Reno•Reno, NV

About The Position

The University of Nevada, Reno is recruiting for an Administrative Assistant 3 in the Department of Mechanical Engineering. The ideal candidate will provide administrative support to the Mechanical Engineering Department Chair, faculty, staff, and students. Responsibilities include, but are not limited to, processing purchasing card transactions; preparing new hire entries in Workday for temporary hourly employees, undergraduate workers, volunteers, and graduate assistants; scheduling department courses; creating purchasing requisitions; maintaining electronic office files; initiating spend authorizations and expense reports; coordinating job candidate and guest speaker accommodations; and initiating and tracking department key requests and other duties as assigned. The Administrative Assistant 3 serves as a primary point of contact for the department’s administrative office and works independently to prioritize and manage tasks. This position reports to the departmental NSHE Specialist.

Requirements

graduation from high school or equivalent education
three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
OR One (1) year of experience as an Administrative Assistant II in Nevada State service
OR An equivalent combination of education and experience as described above

Nice To Haves

Candidates with experience in Workday, Microsoft Word and Excel are encouraged to apply.

Responsibilities

processing purchasing card transactions
preparing new hire entries in Workday for temporary hourly employees, undergraduate workers, volunteers, and graduate assistants
scheduling department courses
creating purchasing requisitions
maintaining electronic office files
initiating spend authorizations and expense reports
coordinating job candidate and guest speaker accommodations
initiating and tracking department key requests and other duties as assigned
serves as a primary point of contact for the department’s administrative office and works independently to prioritize and manage tasks

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
Many local businesses offer discounts to WolfCard holders
Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
SEC Grants-in-aid for Classified Employees
Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.
Classified Employee Family Opportunity Program