Administrative Assistant 3 - Child Care Center

Nevada System of Higher Education

14d•Onsite

About The Position

Truckee Meadows Community College is recruiting a full-time Administrative Assistant 3 for its Child Care Center. Under direct supervision, the position handles data, program forms and records, billing and invoices, and uses Workday for payroll and accounts payable/accounts receivable. It maintains forms and records and supervises an Administrative Assistant 1, a Food Service Worker, and student employees. The role also greets visitors, answers telephone inquiries courteously and professionally, and provides general program information. The employee is expected to remain knowledgeable about Nevada child care licensing laws and requirements. The work takes place in a fast-paced, stimulating, often loud child care office environment, requiring multitasking and balancing administrative duties with the immediate needs of children, families, and staff. As needed for short periods, the employee may work directly with children in infant, toddler, or preschool classrooms and in the kitchen preparing snacks.

Requirements

High school graduation or equivalent and three years of progressively responsible relevant work experience, including experience in one or more of the following: maintaining complex records and files; public/customer relations that involve explaining detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; or assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.
Current CPR and First Aid training.
Experience working with young children in a group setting.
Ability to meet all State of Nevada Child Care Licensing requirements and regulations and complete required Nevada Registry trainings.
FBI background check and fingerprinting every five years.
TB test every two years.

Responsibilities

Handle data responsibilities, program forms and records, billing, and invoices.
Use Workday for payroll and accounts payable/accounts receivable.
Maintain forms and records.
Supervise the Administrative Assistant 1, Food Service Worker, and student employees.
Greet visitors and answer telephone inquiries in a courteous and professional manner.
Provide general program information.
Remain knowledgeable about State of Nevada child care licensing laws and requirements.
As needed, work briefly with children in infant, toddler, or preschool classrooms and in the kitchen for snack preparation.

Benefits

Health insurance options, including dental and vision insurance.
19.25% retirement match in PERS; employees are enrolled in the Public Employees’ Retirement System of Nevada upon hire.
Life insurance.
Annual and sick leave.
Sports and Fitness Center membership options for the employee and spouse/domestic partner.
ComPsych employee support.
Free parking at TMCC campus locations.
Employee discounts and purchase programs.
Tuition paid in full for eligible job-related or degree-applicable courses taken by classified employees through Nevada System of Higher Education institutions.
Registration fee reduction program for eligible spouses, domestic partners, and dependents of classified employees working at least 53%.