Administrative Assistant 3, University Police Department

Nevada System of Higher Education•Las Vegas, NV

1d•Onsite

About The Position

The Administrative Assistant 3 will administer and coordinate UPD's records management and property/evidence functions. This role is responsible for the accurate receipt, logging, classification, filing retention, and secure storage of official records, as well as coordinating and overseeing the documentation, tracking and handling of property and evidence. The position ensures the integrity, accuracy and confidentiality of all records and evidence in compliance with applicable laws, regulations, and departmental policies and procedures, independently applying and interpreting requirements to ensure compliance. Duties include maintaining organized record systems, monitoring chain of custody documentation, supporting audits, and coordinating and facilitating the timely retrieval and release of records and evidence as authorized. This role requires strong organizational skills, attention to detail and the ability to handle sensitive information with discretion while maintaining strict confidential standards, as well as the ability to exercise independent judgment in applying policies and legal requirements to specific situations. This position has a direct impact on the integrity, legal compliance, and admissibility of evidence and public records, ensuring the department meets statutory requirements and supports successful criminal justice outcomes. Errors in judgment or processing could result in compromised investigations, legal liability, or loss of public trust.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which includes experience in one or more of the following areas: Maintenance of complex records and files, Public/customer relations, including explaining detailed policies, regulations, and requirements, Preparation and processing of financial and statistical documents such as payroll, travel, claims, and budgeting forms, Assisting staff and management with projects and activities.
One year of experience as an Administrative Assistant II in Nevada State service.
An equivalent combination of education and experience as described above.
Valid Nevada driver’s license.

Nice To Haves

Experience supporting law enforcement or public safety operations
Experience in property and evidence management
Experience in police records or criminal justice records management
Experience in digital evidence management
Experience with video and/or audio redaction
Experience handling public records requests involving confidential or criminal justice information
Experience providing administrative support in a law enforcement environment
Working knowledge of evidence handling protocols and chain of custody
Strong attention to detail and accuracy
Ability to maintain confidentiality and handle sensitive information
Proficiency with evidence management systems, Microsoft Office and Google Workspace
Strong communication and interpersonal skills
Ability to work independently and as part of a team
Certification in property and evidence management (such as through the International Association for Property and Evidence) is preferred and should be obtained within the first year of employment.

Responsibilities

Administer and coordinate UPD's records management and property/evidence functions.
Ensure the integrity, accuracy and confidentiality of all records and evidence in compliance with applicable laws, regulations, and departmental policies and procedures.
Independently apply and interpret requirements to ensure compliance.
Maintain organized record systems.
Monitor chain of custody documentation.
Support audits.
Coordinate and facilitate the timely retrieval and release of records and evidence as authorized.