Administrative Assistant 3 – Orvis School of Nursing

Nevada System of Higher Education•Reno, NV

19d•Onsite

About The Position

The University of Nevada, Reno (UNR) is seeking a highly organized and detail-oriented Administrative Assistant 3 for the Orvis School of Nursing. This role will provide support to the Associate Dean for Strategic Partnerships and Practice and the Associate Dean for Inclusive Excellence and Belonging. The position is crucial for coordinating operations, managing faculty appointment processes, fostering community partnerships, supporting engagement initiatives, and handling fiscal activities that align with the school's mission and strategic goals. Key duties include managing complex calendars and communications, coordinating meetings, committees, programs, and events, preparing various documents such as correspondence, reports, and presentations, and arranging travel with reimbursement processing. The Administrative Assistant will act as a liaison to clinical affiliates, community partners, faculty, staff, students, and other stakeholders to strengthen relationships and support collaborative efforts. The position also involves supporting Clinical Track Faculty appointment and onboarding, coordinating outreach and professional development activities, and providing administrative support for initiatives that promote inclusive excellence, belonging, student success, and community engagement. Additional responsibilities include maintaining records, assisting with special projects, coordinating communications and event logistics, and processing purchasing, P-Card reconciliations, and other fiscal transactions in compliance with University and NSHE policies. The ideal candidate will be adept at managing multiple priorities in a dynamic setting, exercise sound judgment, work independently, and handle confidential information discreetly. They should also be skilled at building positive relationships with diverse partners and contributing to a collaborative and welcoming environment within the Orvis School of Nursing.

Requirements

Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities.
OR One (1) year of experience as an Administrative Assistant II in Nevada State service.
OR An equivalent combination of education and experience as described above.

Nice To Haves

Administrative support experience in a professional office setting, including support for hiring, appointment, or onboarding processes for faculty, clinical staff, or professional employees
Experience coordinating events, meetings, or committees and preparing related communications, program materials, and reports for varied audiences
Experience processing purchases, expense or card reconciliations, travel, or other fiscal transactions within an established policy framework, using enterprise finance or HR systems such as Workday, PeopleSoft, Banner, or similar
Demonstrated ability to manage competing priorities independently while handling confidential information with discretion, and to build effective working relationships across departments and with external partners

Responsibilities

Manage complex calendars and communications.
Coordinate meetings, committees, programs, and events.
Prepare correspondence, reports, presentations, and other materials.
Arrange travel and process reimbursements.
Serve as an administrative liaison to clinical affiliates, community partners, faculty, staff, students, and other stakeholders.
Support Clinical Track Faculty appointment and onboarding processes.
Coordinate outreach, engagement, and professional development activities.
Provide administrative support for initiatives, programs, committees, and events that foster inclusive excellence, belonging, student success, and community engagement.
Maintain records and program materials.
Assist with special projects.
Coordinate communications and event logistics.
Process purchasing, P-Card reconciliations, and other fiscal transactions in accordance with University and NSHE policies.