Administrative Assistant 3 - Northern Nevada International Center (NNIC)

Nevada System of Higher Education•Reno, NV

About The Position

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or [email protected]. For UNR Med professional job postings, please contact the Office of Professional Recruitment at (775) 784-6778. Job Description The University of Nevada, Reno is recruiting for an Administrative Assistant 3 for the Northern Nevada International Center (NNIC). This position does not provide layoff rights and is contingent upon funding. The case manager will administer and coordinate wrap-around services for eligible clients for medical, health, employment, education, and other social services as required by federal law with the goal of obtaining client self-sufficiency. Under the guidance of the Associate Director of Refugee Resettlement, the Administrative Assistant 3, Case Manager will lead a resettlement team focused on securing housing for newly arriving refugees. This role involves providing essential core services during the initial 90-day arrival period, facilitating transportation for clients, and effectively communicating with partners within a 100-mile radius to coordinate additional resettlement services. This position will also represent NNIC professionally in interactions with federal, state, and local agencies, as well as non-profit partners. This position will also document all expenditures, assist the financial team with posting financial transactions, ensure that case files comply with federal regulations, attend trainings and contractual meetings, supervise case aides and other positions, attend staff meetings and other duties as assigned.

Requirements

Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above
A valid Class “C” driver’s license or higher operator’s license is required at the time of appointment and as a condition of continuing employment.
This position is required to transport clients to appointments related to refugee assistance.

Nice To Haves

Candidates who speak two or more languages are encouraged to apply.

Responsibilities

Administer and coordinate wrap-around services for eligible clients for medical, health, employment, education, and other social services as required by federal law with the goal of obtaining client self-sufficiency.
Lead a resettlement team focused on securing housing for newly arriving refugees.
Provide essential core services during the initial 90-day arrival period
Facilitate transportation for clients
Effectively communicate with partners within a 100-mile radius to coordinate additional resettlement services.
Represent NNIC professionally in interactions with federal, state, and local agencies, as well as non-profit partners.
Document all expenditures
Assist the financial team with posting financial transactions
Ensure that case files comply with federal regulations
Attend trainings and contractual meetings
Supervise case aides and other positions
Attend staff meetings and other duties as assigned.

Benefits

Employees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire.
Health insurance options including dental and vision
Life insurance, generous annual and sick leave
E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options.
Many local businesses offer discounts to WolfCard holders
Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
Staff Employees’ Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate.
SEC Grants-in-aid for Classified Employees
The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
Classified Staff Grants-In-Aid Benefit
Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.
Classified Employee Family Opportunity Program