Administrative Assistant 3, College of Urban Affairs [R0149852]

University of Nevada, Las Vegas•Las Vegas, NV

1d•$46,207

About The Position

This position serves as the central point of contact within the Greenspun College of Urban Affairs Business Operations team for Human Resource transactions within the College. The position will work to communicate and collaborate with the Associate Director of Finance and Business Operations and Central HR on various duties such as: Collect and maintain all new hire documents, including request forms and personal data sheets. Coordinate with the new hires on business processes such as onboarding items, I-9 documentation, and transcripts. Create search committees in Workday. Coordinate with department on job search ads. Coordinate search candidate itineraries, travel, and reimbursements for candidates. Communicate and collaborate with new hires in order to assist with university processes such as scheduling benefits orientation, computer and software purchases, ordering business cards, ordering keys, Zoom account, etc. Communicate and collaborate with unit heads and faculty to assist with the collection and compiling of promotion and tenure documents and assist with the preparation of annual evaluations. Process Letter of Appointment and student terminations and edit jobs. Maintain college contact list and distribute accordingly Maintain tracking system for all ECC’s. Serve as backup to Associate Director for Finance and Business Operations.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Nice To Haves

Workday experience

Responsibilities

Collect and maintain all new hire documents, including request forms and personal data sheets.
Coordinate with the new hires on business processes such as onboarding items, I-9 documentation, and transcripts.
Create search committees in Workday.
Coordinate with department on job search ads.
Coordinate search candidate itineraries, travel, and reimbursements for candidates.
Communicate and collaborate with new hires in order to assist with university processes such as scheduling benefits orientation, computer and software purchases, ordering business cards, ordering keys, Zoom account, etc.
Communicate and collaborate with unit heads and faculty to assist with the collection and compiling of promotion and tenure documents and assist with the preparation of annual evaluations.
Process Letter of Appointment and student terminations and edit jobs.
Maintain college contact list and distribute accordingly
Maintain tracking system for all ECC’s.
Serve as backup to Associate Director for Finance and Business Operations.