Administrative Assistant 3

Nitel•Philadelphia, PA

About The Position

Responsible for acting as a personal and confidential administrative support to senior management and his/her staff. Contacts Company personnel at all levels of the organization to gather information to prepare reports. Maintains knowledge of corporate activities to assist in policy, procedure and administrative matters. Performs responsibilities in such a way as to project the appropriate professional image of the Company. Has developed specialized knowledge/skills in own area. May act as a resource for colleagues with less experience. Please note: This position requires occasional travel

Requirements

Skills: Office Administration; Administrative Support; Scheduling
Education: High School Diploma / GED
Relevant Work Experience: 5-7 Years

Responsibilities

Plan and execute large-scale events including conferences, leadership meetings, and industry gatherings, ensuring seamless logistics and exceptional attendee experience.
Manage vendor relationships for event services, negotiating contracts and securing sponsorships to support organizational initiatives and revenue goals. Coordinate fundraising and sponsorship efforts, collaborating with external partners to maximize financial support and brand visibility.
Serve as a liaison between internal teams and external industry partners, fostering strong relationships and ensuring alignment on strategic objectives.
Screens telephone calls, visitors and letters; answers routine questions and furnishes information.
Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment.
Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations etc.
Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation.
Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems.
Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary.
Other duties and responsibilities as assigned.
Understand our Operating Principles; make them the guidelines for how you do your job.
Own the customer experience - think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services.
Know your stuff - be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences.
Win as a team - make big things happen by working together and being open to new ideas.
Be an active part of the Net Promoter System - a way of working that brings more employee and customer feedback into the company - by joining huddles, making call backs and helping us elevate opportunities to do better for our customers.
Drive results and growth.
Support a culture of inclusion in how you work and lead.
Do what's right for each other, our customers, investors and our communities.