Administrative Assistant 3 - INTERNAL Interstate Compact - Tumwater
About The Position
This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only. DOC's Mission is to improve public safety by positively changing lives. We are looking to INTERNALLY fill a full-time, permanent Administrative Assistant 3 (AA3) vacancy within the Community Corrections Division (CCD). This position provides higher level administrative support to the Deputy Compact Administrator for the Interstate Compact Unit located at Headquarters, 7345 Linderson Way SW, Tumwater, WA 98501. Although this position is expected to telework up to four days each week, you will be required to report to the office as needed or expected. The Interstate Compact Unit's mission is to promote effective supervision strategies for individuals who transfer their felony supervision to or from another state. This position helps the Interstate Compact staff achieve the mission by coordinating schedules, managing files, ensuring deadlines are met, communicating with stakeholders, and providing ICOTS technical support to CCD. Work hours are 8:00 am to 5:00 pm, Monday-Friday. We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency.
Requirements
- High school diploma or GED equivalent.
- Three years of clerical experience that required keyboarding and/or typing.
- Basic knowledge of Microsoft Word, Excel, and Access.
- Maintain regular and reliable attendance.
- Must respect and maintain confidentiality.
- Ability to assist individuals with various criminal backgrounds.
- Ability to effecientlly process data.
Nice To Haves
- Experience with ICOTS.
- Experience working in a correctional field office.
- Intermediate knowledge of Microsoft Word, Excel, and Access
Responsibilities
- Provides support and assistance within the unit.
- Assist the manager with full confidential administrative, secretarial, and office management support.
- Attend all required trainings and adhere to Department policy and procedures.
- Enter and retrieve data from various database systems such as OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS.
- Manage a multi-line phone system.
- Respond to inquiries from individuals, family members, city/county/state officials, stake holders and various agencies, while demonstrating independent judgement and knowledge of ICAOS rules, DOC policies and the Interstate Compact Unit’s processes.
- Manage public disclosure requests, field files, and the unit's SharePoint and office inventory.
- Provide assistance with ICOTS and OMNI caseloads and processes.
- Generate data, spreadsheets, charts, and assist with special projects.
- Assist with and manage ICAOS functions.
- Manage duplicate offender accounts.
- Track and manage Interstate Compact ORPs.
- Track prison releases.
- Manage and archive files.
- Assign cases in OMNI and ICOTS.
- Maintain roster of ICOTS assignment coordinators.
- Assist staff with ICOTS training and access.
- Provide backup to other positions in the Interstate Compact Unit.
- Assist the Deputy Compact Administrator with creating training tools.
- Other duties as required.
Benefits
- Up to 25 paid vacations days a year, in accordance with the CBA
- 8 hours of paid sick leave per month
- 12 paid holidays each year (includes a personal holiday)
- Personal leave day
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
