Administrative Assistant 3, UNLV Academic Resources [R0154269]

Nevada System of Higher Education•Las Vegas, NV

1d•Onsite

About The Position

The Administrative Assistant 3 provides essential administrative support to UNLV’s Office of Academic Resources. The role supports personnel-file coordination, records and database maintenance, communications, supplies, and office operations. It is an in-person, on-campus position scheduled Monday through Friday, 8:00 a.m. to 5:00 p.m. The employee serves as a primary contact for administrative inquiries and coordinates complex administrative processes, communications, schedules, calendars, and meetings across the office and with external campus departments. The position requires discretion and confidentiality, independent judgment, organization, and the ability to manage competing priorities and meet deadlines. Candidates will participate in a computer skills assessment for informational purposes; it will not negatively affect consideration. Employment is contingent upon successful completion of a pre-employment criminal background and/or credit check.

Requirements

Minimum qualifications are waived for this position until December 31, 2026, under Executive Order 2026-002.
The stated minimum qualifications are high school graduation or equivalent and three years of progressively responsible relevant work experience in one or more specified areas; or one year of experience as an Administrative Assistant II in Nevada State service; or an equivalent combination of education and experience.
Specified relevant experience areas include maintaining complex records and files; public/customer relations, including explaining detailed policies, regulations, and requirements; preparing and processing financial and statistical documents such as payroll, travel, claims, and budgeting forms; and assisting staff and management with projects and activities.
Candidates must submit a letter of interest (cover letter) and a detailed resume documenting qualifications, experience, and major duties performed.

Responsibilities

Assist in coordinating and completing employment personnel files for all new hires.
Ensure complete and accurate digital and physical files are maintained.
Create, maintain, and update multiple office databases.
Answer and direct incoming phone calls and greet visitors.
Manage and coordinate multiple office emails in a timely manner.
Monitor and order office supplies weekly.
Review and accurately direct incoming documents to the appropriate office personnel.
Serve as the primary point of contact for administrative inquiries and support operational functions within the Office of Academic Resources.
Coordinate complex administrative processes, communications, schedules, calendars, and meetings across the Office of Academic Resources and with external campus departments.
Maintain strict confidentiality and exercise discretion, independent judgment, and sound organizational skills while managing competing priorities and meeting deadlines.