Administrative Assistant 3, UNLV CSN Transfer Program (UCTP) [R0151553]

Nevada System of Higher Education•Las Vegas, NV

5d•Onsite

About The Position

The Office of Enrollment Management welcomes applications for the Administrative Assistant 3 position. The Administrative Assistant 3 (AA3) provides specialized administrative support for the multi-campus UNLV/CSN Transfer Program by coordinating daily operations, managing schedules, and facilitating communication among staff and student leaders. Oversees advising appointments, maintains student records across systems, and serves as a primary point of contact, responding to inquiries and directing students to appropriate resources. Supports program tracking and prepares meeting materials, minutes, and follow-ups. Supports budget and payroll activities by monitoring expenses, processing purchases, and ensuring compliance with institutional policies. Supervises and trains student workers and assists with office operations. Coordinates logistics for events and outreach, including planning, promotion, and execution in collaboration with campus partners. Maintains organized documentation and data systems to support reporting, transfer processes, and program effectiveness.

Requirements

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience.
Experience in maintenance of complex records and files.
Experience in public/customer relations including explaining detailed policies, regulations and requirements.
Experience in preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms.
Experience assisting staff and management with projects and activities.
OR one year of experience as an Administrative Assistant II in Nevada State service.
OR an equivalent combination of education and experience.

Responsibilities

Coordinate daily operations, manage schedules, and facilitate communication among staff and student leaders for the UNLV/CSN Transfer Program.
Oversee advising appointments and maintain student records across systems.
Serve as a primary point of contact, responding to inquiries and directing students to appropriate resources.
Support program tracking and prepare meeting materials, minutes, and follow-ups.
Support budget and payroll activities by monitoring expenses, processing purchases, and ensuring compliance with institutional policies.
Supervise and train student workers and assist with office operations.
Coordinate logistics for events and outreach, including planning, promotion, and execution in collaboration with campus partners.
Maintain organized documentation and data systems to support reporting, transfer processes, and program effectiveness.