Administrative Assistant 3 – Clerkship Coordinator

Nevada System of Higher Education • Reno, NV

6d • Onsite

About The Position

The University of Nevada, Reno is recruiting for an Administrative Assistant 3 for the Curricular Affairs Team at the School of Medicine. The office for this position is located on W. Moana Lane. This position will coordinate clinical educational medical student experiences in one or multiple specialties throughout multiple medical settings in northern Nevada. This position supports directors, students, and faculty in the coordination of these programs. Once trained, synthesize information, and provide operational-level analysis to leadership about program administration. Under general supervision of and in conjunction with the Clerkship Director, the coordinator is responsible for coordinating the day-to-day operations for clerkships. The coordinator provides support for medical students throughout their training experience, acting as liaison between residents, providers, and medical students.

Requirements

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities
• OR One year of experience as an Administrative Assistant II in Nevada State service
• OR An equivalent combination of education and experience as described above.

Responsibilities

• Compile mid-course and final grade information.
• Prepare and distribute semi-annual and annual student evaluation summary reports
• Create and consistently maintain confidential files for each medical student
• Communicate and check in with students to ensure students are keeping up with their assignments, such as patient logs or other homework to help the student avoid the risk of failing a clerkship
• Assess availability and capacity for rotations at multiple locations
• Participate in faculty and department meetings to discuss clerkship and elective administration and management
• Plan and facilitate clerkship orientations
• Proctor National Board of Medical Examiners (NBME) Shelf examinations per procedure at the end of each clerkship rotation

Benefits

• Health insurance options including dental and vision
• Life insurance, generous annual and sick leave
• Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related.
• The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED