Administrative Assistant 2

Boise State University • Boise, ID

1d • Onsite

About The Position

The Administrative Assistant II provides multifaceted administrative support to all five MBA programs housed within the College of Business and Economics (COBE). This dynamic role requires a detail-oriented professional who thrives in a collaborative, student-centered environment. The position will ensure operational efficiency across the programs by managing communications, scheduling, budgeting, and event coordination while serving as a liaison between students, faculty, and program staff. Reporting to the Sr. Director of Working Professional MBA Programs, this position will be in-office five days per week and occasionally as needed for flexible hours during events.

Requirements

• Good knowledge of office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
• Experience in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.
• Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Responsibilities

• Perform complex clerical and office administrative duties requiring discretion and minimal supervision.
• Support day-to-day operational needs of the MBA programs, including purchasing, bookkeeping, and recordkeeping.
• Process p-card transactions and monitor budgets.
• Order and maintain office supplies and equipment in compliance with procurement policies.
• Manage calendars and appointments for program directors and faculty, including meetings with students, staff, and external stakeholders.
• Schedule classes and events in collaboration with program management and academic departments.
• Support travel planning for program staff, including bookings and expense reconciliation.
• Serve as the first point of contact for the MBA office: handle walk-ins, phone calls, and email inquiries with professionalism and urgency.
• Coordinate communications with prospective students, applicants, and other university departments.
• Compose professional correspondence, such as emails, letters, thank-you notes, and departmental updates.
• Coordinate student recognition and referral programs (gifts, marketing swag, etc.)
• Maintain MBA program web pages, assist with marketing updates, ensure content is current and accessible.
• Receive, track, and maintain applicant files for all MBA tracks (Online, Professional, Career Track) and other graduate programs as needed.
• Correspond with potential students to answer questions regarding deadlines, materials and missing items.
• Review student and guest circumstances to direct them to the appropriate resources.
• Help organize on-campus student admission interviews, reserving and preparing necessary spaces and resources.
• Coordinate logistics for 7–10 MBA events annually, including orientations, graduation celebrations, networking receptions, and special programming.
• Assist in the development and execution of program events, including ordering catering, equipment, and space reservations.
• Manage invitations and RSVPs for events.
• Track attendance and engagement, compile event data, and contribute to semester and annual reporting.
• Other duties as assigned

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed