Administrative Assistant 2 (12-4711)

State of Alaska • Anchorage, AK

11d • Onsite

About The Position

This position plays a key role within the Division of Statewide Services, offering essential administrative support for the day-to-day operations of the Criminal Justice Information Services and Information Technology units. Reporting to the Administrative Assistant-3, the incumbent will assist with various functions, including human resources, payroll, travel, inventory management, and procurement. The Department of Public Safety (DPS) strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property. As a member of DPS, you would be instrumental in ensuring this mission is met by providing direct support for law enforcement and criminal justice activities.

Requirements

• Extensive knowledge of administrative functions essential for supporting business operations, including personnel management, purchasing and inventory control, accounts payable/receivable, and financial monitoring.
• Proficient in utilizing computers, software applications, databases, and automated systems to efficiently complete tasks.
• Strong ability to communicate complex information regarding policies, procedures, and regulations to the public, both in person, over the phone, and in writing.
• Skilled in effective time management to meet deadlines, optimize productivity, and manage unexpected tasks while maintaining quality.
• Conscientious about attending to detail and performing work thoroughly.
• Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement.
• One year of advanced-level clerical experience.
• One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
• One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Must submit to a fingerprint based criminal history background check.
• Must read, understand, and agree to an agreement of confidentiality.

Nice To Haves

• Experience as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, or similar classes with the State of Alaska or the equivalent with another employer.
• Experience as Office Assistant 2, Accounting Clerk, or similar classes with the State of Alaska or the equivalent with another employer.
• Three semester or four quarter hours of post-secondary education are equal to one month of experience.
• 150 hours of vocational education are equal to one month of experience.

Responsibilities

• Assisting with human resources functions.
• Assisting with payroll functions.
• Assisting with travel arrangements.
• Assisting with inventory management.
• Assisting with procurement processes.
• Providing essential administrative support for the day-to-day operations of the Criminal Justice Information Services and Information Technology units.

Benefits

• Opportunity to exercise creativity and innovation in identifying potential improvements to administrative functions.
• Work in coordination with various offices, divisions, and teams.
• Embody the core values of loyalty, integrity, courage, compassion, leadership, and accountability while serving the residents of Alaska.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree