Administrative Assistant 2 - Molecular Medicine & Therapeutics

The Ohio State University • Columbus, OH

14d • Onsite

About The Position

The Department of Molecular Medicine and Therapeutics (MMT) has an open position for a part-time (20 hours/week) Administrative Assistant (benefits eligible) to support the growing operations of a new department in the College of Medicine. This position functions as an administrative assistant providing customer service and general administrative support to the MMT department.

Requirements

• High School Diploma or GED
• 1 year of relevant experience required
• Strong customer service skills
• Comfortable working across areas to obtain information to update website and collect information to develop news and social media postings
• Familiarity with coordinating travel and complex travel itineraries
• Close attention to detail with proven success in staying organized
• Experience with the Microsoft Office software suite

Nice To Haves

• 2-4 years of relevant experience preferred
• 2-year college degree and/or equivalent education and experience

Responsibilities

• Functions as Administrative Assistant providing excellent customer service and support to the Department of Molecular Medicine and Therapeutics (MMT)
• Provides general administrative support to the Department Chair, Department Administrator, and faculty in managing and coordinating daily operations within MMT
• Coordinates daily administrative activities, including answering inquiries, submitting facilities requests, and building access requests
• Serves as the primary owner of MMT’s website, digital accessibility compliance manager, department news, and social media presence, with cross‑training provided to ensure continuity of operations
• Will initiate requisitions and function as backup for managing the department Procurement Card
• Coordinates, provides guidance, and initiates national and international travel and lodging arrangements for faculty and visitors
• Collects receipts, prepares, processes, and tracks requests for reimbursement of expenses
• Serves as the primary lead for logistics for special events (e.g., holiday parties) and the department retreat (planning, coordination, promotion, and execution)
• Serves as designated back-up for recurring department meetings, including Works-In-Progress, Faculty Research Seminars, Faculty Meetings, and related activities, assuming lead responsibility when needed to ensure continuity of support
• Actively participates in faculty recruitment
• Coordinates critical aspects of faculty recruitment, including scheduling interviews, creating travel reservations, escorting candidates to in-person interviews on campus, and reconciling travel expenses
• Drafts or forwards department wide electronic communications
• Records, transcribes, and distributes meeting agendas and minutes
• May assist with asset tracking and audits as needed
• May assist with Promotion and Tenure (P&T) activities as needed
• Supports the educational activities of the department as needed
• May assist the Department Administrator with fiscal and human resources activities
• Coordinates appointment calendars of assigned leadership as needed
• Serves as a liaison with university offices, faculty, staff, and outside agencies
• Performs other duties as assigned

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost
• Paid time off, including sick and vacation time and 11 holidays
• State retirement plan or an alternative retirement plan, both with generous employer contributions

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED