Administrative Assistant 2

PCL Construction • Jacksonville, FL

1d • Onsite

About The Position

The Administrative Assistant 2 supports day-to-day operations by performing administrative tasks for a manager, department, or team. This role involves developing and maintaining customer-focused relationships with all stakeholders, answering telephone calls, managing emails and calendars, and ensuring appropriate document control and compliance through filing, composing, and editing documents and reports. The position also assists with planning meetings and events, arranging travel, ordering office supplies, and supporting mail distribution. Additionally, the Administrative Assistant 2 may greet visitors, answer their questions, and mentor entry-level administrative support staff.

Requirements

• High school diploma.
• 3 years of experience as an administrative assistant.
• Excellent verbal, written and interpersonal communication skills.
• Ability to prioritize tasks and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Nice To Haves

• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.

Responsibilities

• Supports day-to-day operations by performing administrative tasks for manager, department, or team.
• Develops and maintains customer-focused relationships with all stakeholders.
• Answers telephone calls and takes messages for manager, department, or team members.
• Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
• Manages email and calendars on behalf of others.
• Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arranges travel, hotel, and car reservations and preparing travel itinerary.
• Orders office supplies for department as requested.
• Supports mail distribution and courier requests. (if applicable).
• Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
• Mentors and coaches entry level administrative support staff. (if applicable)

Benefits

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL’s College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED