Administrative Assistant 1 (PCN 10-9715)

State of Alaska•Fairbanks, AK

41d•Onsite

About The Position

The Department of Natural Resources, Division of Forestry, is recruiting for an Administrative Assistant 1 in Fairbanks. The primary functions of this position are: Processing Emergency Firefighter hiring packets and payroll. Auditing the documents for the entire Northern Region prior to submitting them to the Payroll Office for processing. Assisting with travel coordination that pertains to training, including air and/or ground transportation and lodging as requested. Assisting with travel close-out by coding travel receipts and processing Trip Closure Forms through Shared Services. Provide administrative support such as typing, copying, faxing, scanning, document filing and distribution, auditing timesheets, small office procurement, and answering phones. Information system experience, such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Reporting (ALDER); payroll - Human Resources Management (IRIS-HRM), eIsuite, IROC, or similar systems elsewhere. The Division of Forestry & Fire Protection fosters a mission-driven culture, with a responsibility for protecting Alaska's values, including life and property, from wildland fire. The Division of Forestry & Fire Protection works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska. The administrative section's position within the Fire Protection Program is integral to providing administrative support to Forestry & Fire Protection's workforce. The high-functioning administrative team you will join supports the "boots on the ground" who ensure the safety of people, property, and resources in Alaska and nationwide. In its multifaceted role, this position faces diverse challenges and offers the opportunity to contribute to the success of the DFFP mission. Our administrative section's values can be summed up as PRIDE - Positive, Reliable, Inspiring, Dependable, and Efficient - as we work hard to support Forestry & Fire Protection's mission. We are seeking an enthusiastic, dependable, and detail-oriented individual to join our administrative team. This position is located in Fairbanks, AK, at the Department of Natural Resources building at 3700 Airport Way, Fairbanks, AK 99709. The Northern Fire Protection program shares the building with multiple other divisions within the Department of Natural Resources. DOF encourages teamwork and camaraderie. This environment helps promote friendship and loyalty within the organization. These close-knit relationships motivate our employees in parallel and align them to work harder, cooperate and be supportive of one another. Our team is made up of individuals with diverse talents, communication skills, strengths, and abilities.

Requirements

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Is thorough when performing work and conscientious about attending to detail.
Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Responsibilities

Processing Emergency Firefighter hiring packets and payroll.
Auditing the documents for the entire Northern Region prior to submitting them to the Payroll Office for processing.
Assisting with travel coordination that pertains to training, including air and/or ground transportation and lodging as requested.
Assisting with travel close-out by coding travel receipts and processing Trip Closure Forms through Shared Services.
Provide administrative support such as typing, copying, faxing, scanning, document filing and distribution, auditing timesheets, small office procurement, and answering phones.
Information system experience, such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Reporting (ALDER); payroll - Human Resources Management (IRIS-HRM), eIsuite, IROC, or similar systems elsewhere.

Benefits

Health insurance, which includes employer contributions toward medical/vision/dental
Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
Group-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Supplemental Survivor Benefits
Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
Matching employer contribution into a defined contribution program (new employees)
Employer contribution into a defined benefit or defined contribution program (current employees)
Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
Option to enroll in the Alaska Deferred Compensation Program
Personal leave with an accrual rate increase based on time served
Twelve (12) paid holidays a year